Identify the physical sample and record the conditions you actually used. Keep observations, possible explanations, unknowns, photos or video, and the next action separate. Then add the product-specific detail that changes the review, such as Briar's output mode, Lumen's Left/Right/Both selection, or the actual oil used with Wisp.
Use a small sample to answer one narrow question under recorded conditions. Treat universal oil compatibility, future-order identity, safety, and reliability as unanswered unless separate evidence addresses them.
Start with the item in your hand
AIO means all-in-one empty hardware with the reservoir, heating system, and battery in one device. Begin the record with the supplier, product name, model name or number, sample ID, quantity received, and review date. Add the color, material, structure, capacity, or version details that distinguish this sample from another one.
Photograph the received label and overall condition. Use a filename that includes the date and sample ID, then write the filename in the record. This is more useful than leaving the image in an unnamed phone folder because another person can find the original evidence later.
Record who received the sample and who performed the review. If the sample becomes a working reference, note where it is stored and keep the supplier's original confirmation with it. Keep future-order identity and behavior as unanswered until the later order is checked.
NIST describes a laboratory notebook as a detailed record of the hardware, procedures, materials, observations, and data locations needed to understand and reproduce work.[1] Apply the same recordkeeping principle here. Another person should be able to see what was reviewed, what happened, and where the supporting files are kept.
Write one question before you start
A useful record begins with a decision question. Keep it narrow enough that the answer can change the next action. Avoid prompts that ask for a universal pass or universal compatibility. Those phrases hide the test conditions and encourage a simple result that says more than the evidence.
Choose one next action before the review: repeat the same conditions, ask the supplier a specific question, pause the sample, compare another product, or continue the buying discussion. If the question cannot change an action, narrow it again. Write the question in one line. Examples include:
- Did we receive the model and version we expected?
- What happened during the filling and capping steps we used?
- Did the observed activation behavior match the instructions supplied with this sample?
- Which point must the supplier clarify before we repeat the review?
Record the common conditions once
Use the same core details for every product so results can be read in context. Group them into four parts for quicker scanning.
Sample identity
- supplier, product, model or version;
- sample ID and unit ID;
- quantity, date received, and date reviewed;
- person who received it and person who performed the work.
Material and process
- the actual oil or internal material reference used;
- fill amount and filling method;
- closure or assembly steps;
- time between filling, closure, and review;
- storage condition.
Device and package
- activation method and selected setting;
- reservoir or side used;
- packaging used during the review;
- instructions or supplier files followed.
Evidence and result
- observation for each unit;
- linked photo or video filename;
- possible explanation, clearly labeled;
- unknowns, next action, owner, and review date.
Write “unknown” when a condition was not controlled or recorded. Do not add a value later from memory just to make the record look complete.
Before the review begins, copy the common details into a blank form. Keep one form for each unit when observations can differ between units. Put shared conditions at the top and unit-specific observations below them. This keeps repeated information short without merging different outcomes.
Give the record a clear name, such as the date plus sample ID. Add a revision number when the form changes. Do not overwrite a completed version; save the update as a new dated record and state what changed.
Add the detail that changes for each product
The current GreenDeagle product pages describe different capacities, shapes, outputs, and reservoir layouts. Record those differences as conditions, not as promises about the result.
| Hardware | Product-specific details | How to limit the conclusion |
|---|---|---|
| Briar | Write Soft, Balanced, or Strong beside each observation.[2] | A result under one mode does not describe the other two. It also does not prove oil compatibility. |
| Nook | Record the actual oil, the 2.0mL fill, fixed 2.8V output, and handling of the 58 × 32 × 15mm body.[3] | Fixed output removes mode selection, not the need to record oil, fill, assembly, storage, and activation conditions. |
| Lumen | Identify the oil and fill on the Left and Right sides. Record Left, Right, and Both separately.[4] | Do not give the whole device one result. Each side and the combined Both selection describe different recorded conditions. |
| Wisp | Record the actual rosin, 1.0mL fill, fixed 1.8V output, and the 97 × 19 × 10mm slim format.[5] | The page's rosin positioning defines a sample question. It does not mean every rosin or filling process will fit. |
Do not copy a duration, temperature, draw count, sample quantity, or acceptance rate from another supplier's checklist. Those numbers may belong to another product, oil, process, instrument, or written specification.
Separate what happened from why it may have happened
An observation states what you could see or record. A possible explanation says why it may have happened. Keep them in different parts of the record.
Useful observations are literal:
- “Sample B showed visible oil outside the tank after the recorded storage step.”
- “Sample C did not activate during the first recorded attempt.”
- “The mouthpiece on Sample D was not seated in the received photo.”
- “No visible change was observed on Sample E during this review.”
Do not rewrite these lines as “the seal failed,” “the battery is defective,” or “the oil is incompatible.” Those are diagnoses. Record possible causes as questions, list the missing information, and send the supplier the sample ID plus the supporting evidence.
“No issue observed” also has a narrow meaning. It says only that no issue was seen under the recorded conditions. It does not mean “never leaks,” “safe,” “reliable,” or “works with all oils.”
Keep the observation, possible explanation, and unknowns in separate parts of the record.
Make every photo or video traceable
Record a photo only when another person can identify its sample, time, condition, and related observation. Include the date and sample ID in the filename. Place that filename directly beside the observation in the record.
Keep the description literal. “Video shows that the indicator did not appear during the recorded activation attempt” describes what the file shows. “Video proves the battery failed” makes a conclusion that may need more information.
If you crop an image or add an arrow for communication, keep the original file. NIST's notebook guidance also emphasizes describing electronic data and keeping it retrievable.[1] The edited copy may make one detail easier to see, but the original preserves the surrounding condition.
Link one original file to one literal observation.
Open a new record when a condition changes
An earlier result belongs to the sample and conditions written in that record. If the model, version, material, structure, capacity, oil, filling step, closure step, package, activation method, or output setting changes, identify the change before using the earlier result.
Do not assume every change requires repeating every part of the review. A packaging change may call for another package-fit check while leaving an unrelated observation untouched. A new oil, product structure, fill process, or output setting may affect several parts. Define the new question from the change, then repeat only the affected work unless your own written procedure says otherwise.
When the change is unknown, ask the supplier whether the sample in hand and the hardware being offered are the same model and version. Until that is clear, keep the earlier record attached to the earlier sample.
End with a decision and a supplier question
Finish with the observations, remaining unknowns, one owner, and one next action. A useful supplier question names the model, sample ID, condition, observation, and evidence. It asks for missing information without claiming a cause.
For example: “On Sample C, the indicator did not appear during the activation attempt shown in video 2026-08-01-C-01. We followed the mode and charging step in the supplied instructions. What should we verify before repeating the review?”
The answer may lead to a repeated review, a corrected instruction, a fresh sample, a comparison, or a pause. Add the answer as a dated update. Preserve the original observation.
Use the product links in the comparison table to confirm current specifications and order information for the sample in hand. The sample record should remain useful even if those links are removed: it should show what you tested, what you saw, what remains unknown, and what happens next.
Once you have recorded your Briar sample results, use the Briar sample-to-reorder guide to decide what still needs checking before another order. If you have not obtained the hardware yet, view the Briar 5-pack sample for your first review.
GREENDEAGLE · BLANK WORKSHEET
Empty Hardware Procurement Handoff
Hand off one purchasing question with its confirmed facts, evidence and next owner.
Leave unconfirmed details marked unknown. A completed record does not establish device performance or approve an order.
Print this blank worksheet or save the page as a PDF using your browser's Print menu. Complete your own copy off the website.
1. Name this handoff
2. Identify the hardware and proposed order
3. Separate confirmed details from open questions
A webpage statement, supplier reply and your own observation are different sources. Name the source and date beside each detail.
| Detail to carry forward | Confirmed fact or unknown | Source / date / evidence reference |
|---|---|---|
| Hardware identity and quantity | ||
| Packaging included or requested | ||
| Current order terms or delivery question | ||
| Other detail needed for this decision |
4. Carry the observation with its evidence
Use literal observations. Keep an explanation or a suspected cause separate.
5. Give the next question an owner
| Unanswered question | Answer or evidence needed | Person to ask / next owner / date |
|---|---|---|
6. Record the next action
Sample Receiving & Issue Note
Record what arrived before the review begins. If something needs clarification, connect one literal observation to its original evidence and one question for the supplier.
Keep your own copy off the website. Use internal references and roles or initials; keep names, addresses, payment details and private order records out of any publicly shared copy.
1. Identify the received items
- Record date and internal sample or order reference
- Expected product, model, version and quantity, with the confirming source
- Product markings and quantity actually received; details still unknown
- Packaging expected and packaging actually received
- Date actually received and receiving owner, recorded separately from any quoted timing
2. Keep the observation separate from a possible cause
- Which unit or package is involved?
- What was directly observed, and when?
- Original photo, video or record filename that shows the observation
- Possible explanation, missing detail or question; keep it separate from the observation
3. Give the next question an owner
- The specific information needed from the supplier
- Permission to share the named evidence, recipient and permitted use
- Next owner, agreed action and review date; dated reply reference when available
Ask a focused question using the product and internal reference, the observed detail and the evidence you have permission to share. Keep the supplier's dated reply with the original note. An observation alone does not identify a defect's cause or determine a return, refund or replacement outcome.
Print this blank note or save the page as a PDF using your browser's Print menu. For a later purchase, carry the unanswered question into the procurement handoff worksheet and check the quantity and packaging scope card.
References
The same record works across the range: Nook for a compact 2 mL format, Briar for a 1.0 mL glass AIO, Lumen for dual-chamber use, and Wisp for rosin.
- NIST Research Data Framework Version 2.0, definitions for laboratory notebooks and research records.
- Briar Glass AIO, current public product page reviewed 2026-09-03.
- Nook 2mL Empty Disposable Vape Hardware, current public product page reviewed 2026-09-03.
- Lumen Dual-Chamber Empty Disposable Vape Hardware, current public product page reviewed 2026-09-03.
- Wisp Empty Rosin Disposable Vape Hardware, current public product page reviewed 2026-09-03.